Terms & Conditions
These terms and conditions (“Agreement”) govern the relationship between the Partners In Treatment Conference (“Conference”) and any individual or entity (“Exhibitor”) who registers to participate in the conference as an exhibitor. By registering as an exhibitor and participating in the conference, Exhibitor acknowledges and agrees to comply with all terms and conditions outlined herein.
Photography and Filming: Use of photography or filming is strictly prohibited without prior written permission from conference coordinators. Exhibitor hereby grants the Partners In Treatment Conference the irrevocable right and permission to photograph and/or record Exhibitor’s booth, products, and representatives during the event, and to use such photographs and/or recordings for promotional and archival purposes without further compensation.
Subletting of Space: Exhibitors may not sublet, assign, or apportion their allocated booth space to any third party without the express written consent of the Conference. Exhibitors may only display products and services directly related to their organization’s business activities.
Exhibit Management: Exhibitor shall manage their exhibits in a professional manner and ensure that they do not obstruct or impede the view of neighboring exhibitors or the flow of foot traffic within the exhibit hall. The determination of what constitutes obstruction or interference shall be made solely by the Conference organizers, whose decision shall be final and binding.
Damage Liability: Exhibitor assumes full responsibility for any damage caused by their booth, exhibits, or representatives to the property of the Conference venue or other exhibitors. Exhibitor agrees to indemnify and hold harmless the Conference, its organizers, and venue from any claims, damages, or liabilities arising out of Exhibitor’s participation in the event.
Safety and Insurance: Exhibitor acknowledges that participation in the conference carries inherent risks, and hereby agrees to obtain and maintain adequate insurance coverage at their own expense to protect against any loss or damage to their property, as well as liability for personal injury or property damage.
Loss or Damage: The Conference and venue shall not be liable for any loss of or damage to Exhibitor’s property, including but not limited to theft, vandalism, or accidental damage. Exhibitor is responsible for securing their property and is advised to take necessary precautions to mitigate risk.
Force Majeure: Neither party shall be liable for any failure or delay in performance under this Agreement to the extent such failure or delay is caused by circumstances beyond their reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, civil unrest, government action, or labor disputes.
Promotional Materials and Sound Systems: Promotional materials may only be distributed within Exhibitor’s designated booth space. The Conference reserves the right to regulate the use of sound systems and may remove any promotional materials deemed inappropriate or disruptive at its sole discretion.
Floor Plan Arrangement and Relocation: The Conference reserves the right to modify the floor plan and relocate Exhibitor’s booth at any time for logistical or operational reasons. Exhibitor agrees to accept such relocation without recourse or claim for compensation.
Cancellation Policy: Exhibitor may cancel their participation in the conference by providing written notice to the Conference organizers. Cancellation requests must be received by the specified deadline to be eligible for a refund, subject to a cancellation fee as outlined in the Exhibitor prospectus.
Conference Cancellation: In the event of cancellation of the conference by the organizers, the Conference shall refund Exhibitor all fees paid, less any expenses already incurred by the Conference in connection with the event. Exhibitor acknowledges and agrees that the Conference shall have no further liability or obligation to Exhibitor.
License to Use Name and Marks: Exhibitor grants the Conference a non-exclusive, royalty-free license to use Exhibitor’s name, logo, and trademarks solely for the purpose of promoting the event. Exhibitor shall not use the Conference’s name, trademarks, or logos without prior written authorization from the Conference, except that Exhibitor may use the Conference’s name, trademarks, and logos to announce or advertise their attendance at the conference, and for no other purpose, without such authorization.
Booth Appearance and Operation: The Conference reserves the right to inspect and approve all items displayed by Exhibitor, and may require removal or modification of any items deemed inappropriate or inconsistent with the standards of the event. Exhibitor shall comply with all directives issued by the Conference regarding the appearance and operation of their booth.
Admission and Staffing: Exhibitor agrees to abide by all rules and regulations regarding admission to the event. All Exhibitors must prominently display their badges at all times while on the premises. Exhibitor shall ensure that their booth is staffed during designated hours, with a sufficient number of representatives to engage with attendees and maintain the security of their exhibits.